How to Export your Outlook Data: Emails, Contacts, and Calendars with PST Files

How to Export your Outlook Data: Emails, Contacts, and Calendars with PST Files. Ever need to move your Outlook data to a new computer or program? Maybe you’re switching email providers or just want a safe backup. A PST (Personal Storage Table) file is a handy tool for exporting your Outlook information, including emails, contacts, and calendars. Here’s how to do it:

Before You Begin:

  • This method works best for desktop versions of Outlook. If you’re using or another web-based email service, the process might be different. Check your provider’s support for specific instructions.
  • Decide where to save your PST file. Choose a convenient location with enough storage space.

Let’s Get Exporting:

  1. Open Outlook.
  2. Click on the File tab.
  3. Navigate to Open & Export and select Import/Export.
  4. A wizard window will appear. Choose Export to a file, then click Next.
  5. Select Outlook Data File (.pst) and click Next.
  6. Choose the email account you want to export. By default, only one account can be exported at a time.
  7. Ensure the “Include subfolders” checkbox is selected. This guarantees everything from your Inbox, Calendar, Contacts, and Tasks gets exported.
  8. Click Next.
  9. Browse to your chosen location and name your PST file. Click OK to continue. 1 Optional: Password protection. For an additional layer of security, you can choose to encrypt your PST file with a password. Just check the “Encrypt the Outlook data file” box and enter your desired password.

That’s it! Your emails, contacts, and calendars are now stored in a PST file. You can import this file into another Outlook application to transfer your data.

Additional Tips:

  • PST files can become quite large, especially if you have a lot of emails. Consider splitting the file into smaller chunks for easier management.
  • Regularly backing up your PST files is a good practice to avoid data loss.

By following these steps, you can easily create a PST file to safeguard your valuable Outlook information. Now you have peace of mind knowing your data is secure!

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